Frequently Asked Questions

Proposal Submissions

Paper proposals may be submitted from 01 September to 20 October 2020.

You will be asked to sign in your IPSA website account to be able to submit a proposal. If you do not already have an account, you will have the option to create one.

If you were invited to submit a paper to a closed panel, you must submit your abstract with the submission link provided in the invitation from the panel convenor.

Please visit the Submit a Paper page for detailed information on key dates, rules of participation and submission guidelines.

Before submitting a paper proposal, make sure that the following points are covered in your Abstract (max. 350 words):

  • the research question your paper investigates
  • a very brief description of the methodological approach

You do not need to be a member of IPSA to submit a proposal, however you must be signed up for a free IPSA website account to be able to submit a panel. In order to participate and register for the World Congress you must become an IPSA member.

 

Yes, you can edit your proposal until 01 April 2021.  Any changes made after this date will not appear in the printed program.

You may edit your paper proposal by logging into your IPSA account:

  • Access your paper proposal in [My Congress] user menu
  • Click on List of my papers (view screenshot for reference)
  • Select the Paper title
  • Click 'Edit' to modify the paper title or abstract

You may edit your panel proposal by logging into your IPSA account:

  • Access your panel proposal in [My Congress] user menu
  • Click on List of my panels
  • Select the Panel title
  • Click on [Add a chair]
  • Search by last name. From the search list select the participant by clicking [Add as chair]
  • If the person you are searching for cannot be found, send them the following link so they can create an account:
  • Continue the process to [Add a discussant].

You may submit up to two (2) paper proposals however only one paper will be accepted in the final program.  Should more than one of your proposals be accepted, only one (1) will be accepted in the final program and any others rejected.  You will have the choice to choose the proposal you wish to keep or appoint your co-author as the main author.

Each individual may only participate in the Congress Program once in each of the following roles: chair, co-chair, discussant, author, co-author.

  •  A participant may present up to two papers, but in two different roles, one as main author and the other one as co-author.

Each panel should include a chair and at least one discussant.

Each panel should include a minimum of 4 paper presentations and a maximum of 6.

A panel lasts 1 hour and 45 minutes. Depending on the number of panelists, each paper presentation should be 10 to 20 minutes long.

All submitted proposals are accessible from “My Congress” user menu (top right corner of the congress website, once you are logged in).

  • Access your paper proposal in [My Congress] user menu
  • Click on List of my papers
  • Select the Paper title

You may propose and organize as many different panels as you like as convenor. You should be aware that you may only participate once as a chair, co-chair and discussant in the final program.

Duties of convenors, chairs and discussants are described in the Guidelines for Participation in IPSA World Congresses.

Yes of course! You may submit a panel proposal as the convenor or a paper proposal.

You may also act as chair or discussant on your panel. Panel convenors should ensure balanced representation in terms of region, gender and stage of career.

You will have the option to create an IPSA website account when submitting a proposal for a paper or panel, or completing the registration.

Individuals may also be invited to create an online account by a panel convenor in order to be included as a panel chair or discussant, or a paper co-author.

If you already have an account, but do not remember your e-mail or password, please contact us at wc2021@ipsa.org.

The Abstracts and the Full papers presented at the Congress will be available (in PDF format) to IPSA members in the Conference Proceedings Library  on the website www.ipsa.org.

IPSA does not publish a printed Book of Proceedings or a Book of Abstracts for the Congress.

As of 22 January 2021 email notifications with the review status are sent to individuals who submitted a proposal for a paper or panel. Accepted panels will be posted online after this date.

You may also refer to the Review Timeline for paper and panel proposals or the Important Dates page to view key deadlines.

Paper authors (or co-authors) have to register and present their paper orally on-site during the Congress in order to remain on the program and receive recognition (certificate or letter of participation).

Remote presentations (via Skype) are not acceptable.

Registration

All cancellations must be sent in writing to the IPSA Secretariat at wc2020@ipsa.org. Registrations cancelled before 15 April 2020 will be refunded 50% of the registration fee paid; cancellations received as of 16 April 2020 and no-shows will not be refunded. If mailed, the 50% refund will apply to notifications post-marked by 7 April 2020.

Furthermore, for those participants unable to attend due to official government or university issued travel bans, effective at the time of the Congress, IPSA will take the exceptional step to refund the full registration fee upon presentation of appropriate proof.

Please note: membership fees are non-refundable. New and renewed membership will continue to be valid even if registration to the World Congress is cancelled.  If you cannot attend the World Congress, please send your cancellation notice as soon as possible, to allow your panel to find a replacement in time.

IPSA announced the postponement of the 2020 World Congress to July 2021 on 1 April 2020. The registration system is suspended temporarily until 30 April 2020 while the IPSA Congress team works on developing new procedures and timelines for 2021. 

You do not need to be a member of IPSA to submit a proposal, however you must be signed up for a free IPSA website account to be able to submit a panel. In order to participate and register for the World Congress you must become an IPSA member.

 

A letter of invitation will be available to fully registered and paid delegates in electronic format (PDF) from "My Congress" user menu. Registration must be completed and paid before a Letter of Invitation is made available in the participant's online account.

Do not send e-mails requesting an invitation letter before you fill out your online registration and complete the payment.

Once the online registration is completed, you may access the documents under the “Registration” header in "My Congress" in PDF format.

  • Invitation Letter
  • Official Registration Invoice
  • Official Registration Receipt

The registration fees give delegates access to the 4 day Congress Program comprised of over 500 panels, 4 Plenary sessions, Special sessions, Opening and Closing ceremonies and social events and receptions.

Registration fees do not include food and accommodations. Congress participants are responsible for covering all congress and travel expenses, such as plane tickets, accommodations, transfer from and to the airport, food, conference fees, etc.
 

Once your registration is completed, you may access the following three documents in PDF format In [My Congress] user menu, under 'Registration'.

  • Official Registration Receipt
  • Invitation Letter
  • Official Registration Invoice

NOTE: Your contact information on the receipt/invoice  (name, address, institution, etc) is taken from your online profile. If the institutional information or address needs to be modified, please modify your profile.

Participants that have a role in the program (paper author, chair, discussant) must complete the online registration and pay the fees by 27 April 2021. Failure to do so will result in a withdrawal from the program.

Participants that will simply attend and do not take part in the Congress program can register online until 14 July 2021.

  • If you already completed the registration, you can access the invoice in PDF format. In [My Congress] user menu, under 'Registration' the following documents in PDF format are available.
    • Invitation Letter
    • Official Registration Invoice
    • Official Registration Receipt
  • If you have not completed the online registration form, you must create a pending registration in order to obtain an invoice.
    Please complete the online registration form and once you get to the payment method, please select Check or money order:
    • Complete the registration form
      If the fiscal information (VAT or FIN) of your institution should be on the invoice/receipt, be sure to enter it in the Institutional information section.
    • In Order information, please select 'Check or money order' as the method of payment and click [Continue to review]
    • In Review, click on [Pay and complete purchase]

Invoice:
Once the online form is completed, access the invoice in PDF format in [My Congress] user menu, under 'Registration'.

NOTE: Your contact information on the receipt/invoice  (name, address, institution, etc) is taken from your online profile. If the institutional information or address needs to be modified, please modify your profile.

We appreciate your patience in waiting for the next update on 30 April before contacting the IPSA Congress team as we are currently working on developing new procedures and timelines for 2021. 

After this date, feel free to contact us at the following email addresses:

For questions about Congress program or registration, email wc2021@ipsa.org 

For questions about membership, email membership@ipsa.org

For general IPSA inquiries, email info@ipsa.org 

 

Yes, all Congress participants must be individual IPSA members in 2021 to register for the World Congress. You may become a member during the online registration process using your IPSA account. IPSA membership is not necessary to submit a panel or paper proposal; only for participation and attendance at the World Congress.

There will be a limited number of travel grants offered for congress participants. Travel Grant applications were made available on our website from 5 December 2019 to 5 February 2020.
In order to apply for the grant, the delegate must meet two criteria:

  1. must live and work (or study) in emerging/developing economies (list of eligible countries),
  2. must have a role in the Congress program (ie. chair, discussant, paper author)

NOTE: All travel grant applications must be completed online using the IPSA account, without exceptions. E-mail requests will not be treated.

Travel grant recipients already contacted on February 27 2020 will be able to use their travel grant for the World Congress in 2021.If a 2020 travel grant recipient cannot attend the World Congress in 2021, another candidate from the 2020 call for proposals will be considered.Due to limited funding available for travel grants a call for applications in 2021 will not occur.
 

Participants who have a role in the program (paper author, chair, discussant) must complete the online registration and pay the fees by 01 April 2021 if they wish to appear in the Printed Program. 27 April 2021 is the final registration deadline for all panelists.

Program

Each presentation room will be equipped with a computer, a screen and a projector. Wi-Fi Internet connection will also be available.

Note that remote presentations (via Skype) are not acceptable.

The panel is 1h45min in length, and must include time for questions. For more information about your individual panel presentation, please contact your panel convenor or panel chair directly (view the contact list in the panel).

As of 22 January 2021 email notifications with the review status are sent to individuals who submitted a proposal for a paper or panel. Accepted panels will be posted online after this date.

You may also refer to the Review Timeline for paper and panel proposals or the Important Dates page to view key deadlines.

While you complete your online Congress registration you will have the option to indicate your interest to serve as chair and/or discussant and select the session(s) of interest.

You may access the Official Acceptance Letter by logging into your IPSA account at wc2021.ipsa.org.

If  you are a paper author / co-author:

If  you have a role on a panel (convenor, chair, discussant, participant):


Letters of invitation are available to participants who have registered and paid in full their registration and membership fees by logging into the account at wc2021.ipsa.org.

Once the online registration is completed, click on “Registration” in ‘My Congress’ user menu to access the following three documents in PDF format (refer to the screenshot for guidance):

  • Invitation Letter
  • Official Registration Invoice
  • Official Registration Receipt

Each panel should include a chair and at least one discussant.

Each panel should include a minimum of 4 paper presentations and a maximum of 6.

A panel lasts 1 hour and 45 minutes. Depending on the number of panelists, each paper presentation should be 10 to 20 minutes long.

We appreciate your patience in waiting for the next update on 30 April before contacting the IPSA Congress team as we are currently working on developing new procedures and timelines for 2021. 

After this date, feel free to contact us at the following email addresses:

For questions about Congress program or registration, email wc2021@ipsa.org 

For questions about membership, email membership@ipsa.org

For general IPSA inquiries, email info@ipsa.org 

 

The theme of the Congress and all accepted panels and papers will be maintained in the 2021 Congress program. If you already know that you are not able to attend the 2021 Congress, it is important you cancel your participation by 15 October 2020 by writing to wc2021@ipsa.org.

Yes of course! You may submit a panel proposal as the convenor or a paper proposal.

You may also act as chair or discussant on your panel. Panel convenors should ensure balanced representation in terms of region, gender and stage of career.

Participants who have a role in the program (paper author, chair, discussant) must complete the online registration and pay the fees by 01 April 2021 if they wish to appear in the Printed Program. 27 April 2021 is the final registration deadline for all panelists.

The Abstracts and the Full papers presented at the Congress will be available (in PDF format) to IPSA members in the Conference Proceedings Library  on the website www.ipsa.org.

IPSA does not publish a printed Book of Proceedings or a Book of Abstracts for the Congress.

Each individual may only participate in the Congress Program once in each of the following roles: chair, co-chair, discussant, author, co-author.

  • An individual may therefore appear in the program up to 5 times in a different role.
  • A participant may present up to two papers, but in two different roles, one as main author and the other one as co-author.
    (Should more than one of your proposals be accepted, only 1 will be accepted in the final program and any others rejected.  You will have the choice to choose the proposal you wish to keep or appoint your co-author as the main author.)

General

A letter of invitation will be available to fully registered and paid delegates in electronic format (PDF) from "My Congress" user menu. Registration must be completed and paid before a Letter of Invitation is made available in the participant's online account.

Do not send e-mails requesting an invitation letter before you fill out your online registration and complete the payment.

Once the online registration is completed, you may access the documents under the “Registration” header in "My Congress" in PDF format.

  • Invitation Letter
  • Official Registration Invoice
  • Official Registration Receipt

Each individual may only participate in the Congress Program once in each of the following roles: chair, co-chair, discussant, author, co-author.

  • An individual may therefore appear in the program up to 5 times in a different role.
  • A participant may present up to two papers, but in two different roles, one as main author and the other one as co-author.
    (Should more than one of your proposals be accepted, only 1 will be accepted in the final program and any others rejected.  You will have the choice to choose the proposal you wish to keep or appoint your co-author as the main author.)

The registration fees give delegates access to the 4 day Congress Program comprised of over 500 panels, 4 Plenary sessions, Special sessions, Opening and Closing ceremonies and social events and receptions.

Registration fees do not include food and accommodations. Congress participants are responsible for covering all congress and travel expenses, such as plane tickets, accommodations, transfer from and to the airport, food, conference fees, etc.
 

Each presentation room will be equipped with a computer, a screen and a projector. Wi-Fi Internet connection will also be available.

Note that remote presentations (via Skype) are not acceptable.

The panel is 1h45min in length, and must include time for questions. For more information about your individual panel presentation, please contact your panel convenor or panel chair directly (view the contact list in the panel).

While you complete your online Congress registration you will have the option to indicate your interest to serve as chair and/or discussant and select the session(s) of interest.

You may access the Official Acceptance Letter by logging into your IPSA account at wc2021.ipsa.org.

If  you are a paper author / co-author:

If  you have a role on a panel (convenor, chair, discussant, participant):


Letters of invitation are available to participants who have registered and paid in full their registration and membership fees by logging into the account at wc2021.ipsa.org.

Once the online registration is completed, click on “Registration” in ‘My Congress’ user menu to access the following three documents in PDF format (refer to the screenshot for guidance):

  • Invitation Letter
  • Official Registration Invoice
  • Official Registration Receipt

Yes, all Congress participants must be individual IPSA members in 2021 to register for the World Congress. You may become a member during the online registration process using your IPSA account. IPSA membership is not necessary to submit a panel or paper proposal; only for participation and attendance at the World Congress.

There will be a limited number of travel grants offered for congress participants. Travel Grant applications were made available on our website from 5 December 2019 to 5 February 2020.
In order to apply for the grant, the delegate must meet two criteria:

  1. must live and work (or study) in emerging/developing economies (list of eligible countries),
  2. must have a role in the Congress program (ie. chair, discussant, paper author)

NOTE: All travel grant applications must be completed online using the IPSA account, without exceptions. E-mail requests will not be treated.

Travel grant recipients already contacted on February 27 2020 will be able to use their travel grant for the World Congress in 2021.If a 2020 travel grant recipient cannot attend the World Congress in 2021, another candidate from the 2020 call for proposals will be considered.Due to limited funding available for travel grants a call for applications in 2021 will not occur.
 

Each panel should include a chair and at least one discussant.

Each panel should include a minimum of 4 paper presentations and a maximum of 6.

A panel lasts 1 hour and 45 minutes. Depending on the number of panelists, each paper presentation should be 10 to 20 minutes long.

You will have the option to create an IPSA website account when submitting a proposal for a paper or panel, or completing the registration.

Individuals may also be invited to create an online account by a panel convenor in order to be included as a panel chair or discussant, or a paper co-author.

If you already have an account, but do not remember your e-mail or password, please contact us at wc2021@ipsa.org.

Postponement to 2021

IPSA announced the postponement of the 2020 World Congress to July 2021 on 1 April 2020. The registration system is suspended temporarily until 30 April 2020 while the IPSA Congress team works on developing new procedures and timelines for 2021. 

You may access the Official Acceptance Letter by logging into your IPSA account at wc2021.ipsa.org.

If  you are a paper author / co-author:

If  you have a role on a panel (convenor, chair, discussant, participant):


Letters of invitation are available to participants who have registered and paid in full their registration and membership fees by logging into the account at wc2021.ipsa.org.

Once the online registration is completed, click on “Registration” in ‘My Congress’ user menu to access the following three documents in PDF format (refer to the screenshot for guidance):

  • Invitation Letter
  • Official Registration Invoice
  • Official Registration Receipt

The theme of the Congress and all accepted panels and papers will be maintained in the 2021 Congress program. If you already know that you are not able to attend the 2021 Congress, it is important you cancel your participation by 15 October 2020 by writing to wc2021@ipsa.org.

We appreciate your patience in waiting for the next update on 30 April before contacting the IPSA Congress team as we are currently working on developing new procedures and timelines for 2021. 

After this date, feel free to contact us at the following email addresses:

For questions about Congress program or registration, email wc2021@ipsa.org 

For questions about membership, email membership@ipsa.org

For general IPSA inquiries, email info@ipsa.org