Frequently Asked Questions

Program

Participants who have a role in the program (paper author, chair, discussant) must complete the online registration and pay the fees by 01 April 2021 if they wish to appear in the Printed Program. 27 April 2021 is the final registration deadline for all panelists.

The Abstracts and the Full papers presented at the Congress will be available (in PDF format) to IPSA members in the Conference Proceedings Library on the website www.ipsa.org.

IPSA does not publish a printed Book of Proceedings or a Book of Abstracts for the Congress. Including your paper in the Conference Proceedings Library does not grant IPSA any copyrights.

Please note that due to a high volume of communications, there may be a delay in responding to your e-mail. We will respond to it in the order it was received.

Feel free to contact us at the following email addresses:

For questions about Congress program or registration, email wc2021@ipsa.org 

For questions about membership, email membership@ipsa.org

For general IPSA inquiries, email info@ipsa.org 

 

As of 10 February 2021 email notifications with the review status are sent to individuals who submitted a proposal for a paper or panel. Accepted panels will be posted online after this date.

You may also refer to the Review Timeline for paper and panel proposals or the Important Dates page to view key deadlines.

While you complete your online Congress registration you will have the option to indicate your interest to serve as chair and/or discussant and select the session(s) of interest.

Certification will be issued to all participants who attended their panel and fulfilled their role (paper author, paper co-author, chair, co-chair, discussant or participant). A certificate of attendance and a letter of participation will be available in electronic format (PDF) in the participant's user account [My Congress] after 20 July 2021.

You may access the Official Acceptance Letter by logging into your IPSA account at wc2021.ipsa.org as of 10 February 2021.

If you are a paper author / co-author:

If you have a role on a panel (convenor, chair, discussant, participant):


Letters of invitation are available to participants who have registered and paid in full their registration and membership fees by logging into the account at wc2021.ipsa.org.

Once the online registration is completed, click on “Registration” in ‘My Congress’ user menu to access the following three documents in PDF format (refer to the screenshot for guidance):

  • Invitation Letter
  • Official Registration Invoice
  • Official Registration Receipt

Yes of course! You may submit a panel proposal as the convenor or a paper proposal.

You may also act as chair or discussant on your panel. Panel convenors should ensure balanced representation in terms of region, gender and stage of career.

Each panel should include a chair and at least one discussant.

Each panel should include a minimum of 4 paper presentations and a maximum of 6.

A panel lasts 1 hour and 45 minutes. Depending on the number of panelists, each paper presentation should be 10 to 20 minutes long.

The Virtual Congress will take place from 10 to 15 July 2021. The preliminary schedule of panels and sessions will be available in May 2021 and will be subject to change. More information regarding schedule and time zone requests will be provided to panel convenors by email.

Detailed information about the virtual presentation options (live or prerecorded) will be provided in due course.

Each individual may only participate in the Congress Program once in each of the following roles: chair, co-chair, discussant, author, co-author.

  • An individual may therefore appear in the program up to 5 times in a different role.
  • A participant may present up to two papers, but in two different roles, one as main author and the other one as co-author.
    (Should more than one of your proposals be accepted, only 1 will be accepted in the final program and any others rejected.  You will have the choice to choose the proposal you wish to keep or appoint your co-author as the main author.)

Proposal Submissions

Paper proposals may be submitted from 01 September to 20 October 2020.

You will be asked to sign in your IPSA website account to be able to submit a proposal. If you do not already have an account, you will have the option to create one.

If you were invited to submit a paper to a closed panel, you must submit your abstract with the submission link provided in the invitation from the panel convenor.

Please visit the Submit a Paper page for detailed information on key dates, rules of participation and submission guidelines.

Before submitting a paper proposal, make sure that the following points are covered in your Abstract (max. 350 words):

  • the research question your paper investigates
  • a very brief description of the methodological approach

You do not need to be a member of IPSA to submit a proposal, however you must be signed up for a free IPSA website account to be able to submit a panel. In order to participate and register for the World Congress you must become an IPSA member.

 

As of 10 February 2021 email notifications with the review status are sent to individuals who submitted a proposal for a paper or panel. Accepted panels will be posted online after this date.

You may also refer to the Review Timeline for paper and panel proposals or the Important Dates page to view key deadlines.

You may submit up to two (2) paper proposals however only one paper will be accepted in the final program.  Should more than one of your proposals be accepted, only one (1) will be accepted in the final program and any others rejected.  You will have the choice to choose the proposal you wish to keep or appoint your co-author as the main author.

Each individual may only participate in the Congress Program once in each of the following roles: chair, co-chair, discussant, author, co-author.

  •  A participant may present up to two papers, but in two different roles, one as main author and the other one as co-author.

Yes, you can edit your proposal until 01 April 2021.  Any changes made after this date will not appear in the printed program.

You may edit your paper proposal by logging into your IPSA account:

  • Access your paper proposal in [My Congress] user menu
  • Click on List of my papers (view screenshot for reference)
  • Select the Paper title
  • Click 'Edit' to modify the paper title or abstract

You may edit your panel proposal by logging into your IPSA account:

  • Access your panel proposal in [My Congress] user menu
  • Click on List of my panels
  • Select the Panel title
  • Click on [Add a chair]
  • Search by last name. From the search list select the participant by clicking [Add as chair]
  • If the person you are searching for cannot be found, send them the following link so they can create an account:
  • Continue the process to [Add a discussant].

All submitted proposals are accessible from “My Congress” user menu (top right corner of the congress website, once you are logged in).

  • Access your paper proposal in [My Congress] user menu
  • Click on List of my papers
  • Select the Paper title

You may propose and organize as many different panels as you like as convenor. You should be aware that you may only participate once as a chair, co-chair and discussant in the final program.

Duties of convenors, chairs and discussants are described in the Guidelines for Participation in IPSA World Congresses.

Yes of course! You may submit a panel proposal as the convenor or a paper proposal.

You may also act as chair or discussant on your panel. Panel convenors should ensure balanced representation in terms of region, gender and stage of career.

Each panel should include a chair and at least one discussant.

Each panel should include a minimum of 4 paper presentations and a maximum of 6.

A panel lasts 1 hour and 45 minutes. Depending on the number of panelists, each paper presentation should be 10 to 20 minutes long.

You will have the option to create an IPSA website account when submitting a proposal for a paper or panel, or completing the registration.

Individuals may also be invited to create an online account by a panel convenor in order to be included as a panel chair or discussant, or a paper co-author.

If you already have an account, but do not remember your e-mail or password, please contact us at wc2021@ipsa.org.

Full papers must be uploaded in PDF format by 20 June 2021 and must respect the Guidelines for Full Papers. You will be able to replace your uploaded paper at a later date if you so require (i.e. If you are unable to provide the final version before the 20th of June deadline).

The Abstracts and the Full papers presented at the Congress will be available (in PDF format) to IPSA members in the Conference Proceedings Library on the website www.ipsa.org.

IPSA does not publish a printed Book of Proceedings or a Book of Abstracts for the Congress. Including your paper in the Conference Proceedings Library does not grant IPSA any copyrights.

General

Virtual Congress Refund Policy

Registrations completed before 1 February 2021 (date of Official Announcement) and cancelled before 18 March, are eligible for a 100% refund of the registration fee upon request (membership fees are non-refundable). Refund requests must be submitted between 18 February and 18 March 2021 to wc2021@ipsa.org. Registration fee refunds will be processed within three (3) weeks following the date of the request. The regular Refund Policy applies to registrations completed after 1 February 2021.

Please note: Membership fees are non-refundable. New and renewed membership will remain valid even if registration to the World Congress is cancelled. If you cannot attend the World Congress, please send your cancellation notice as soon as possible, to allow your panel to find a replacement in time.

The Virtual Congress will take place from 10 to 15 July 2021. The preliminary schedule of panels and sessions will be available in May 2021 and will be subject to change. More information regarding schedule and time zone requests will be provided to panel convenors by email.

Detailed information about the virtual presentation options (live or prerecorded) will be provided in due course.

Each individual may only participate in the Congress Program once in each of the following roles: chair, co-chair, discussant, author, co-author.

  • An individual may therefore appear in the program up to 5 times in a different role.
  • A participant may present up to two papers, but in two different roles, one as main author and the other one as co-author.
    (Should more than one of your proposals be accepted, only 1 will be accepted in the final program and any others rejected.  You will have the choice to choose the proposal you wish to keep or appoint your co-author as the main author.)

A letter of invitation will be available to fully registered and paid delegates in electronic format (PDF) from "My Congress" user menu. Registration must be completed and paid before a Letter of Invitation is made available in the participant's online account.

Do not send e-mails requesting an invitation letter before you fill out your online registration and complete the payment.

Once the online registration is completed, you may access the documents under the “Registration” header in "My Congress" in PDF format.

  • Invitation Letter
  • Official Registration Invoice
  • Official Registration Receipt

The registration fees give delegates access to the entire Virtual Congress Program comprised of over 700 panels, 4 Plenary sessions, Special sessions and Exhibition hall.

Yes, all Congress participants must be individual IPSA members in 2021 to register for the World Congress. You may become a member during the online registration process using your IPSA account. IPSA membership is not necessary to submit a panel or paper proposal; only for participation and attendance at the World Congress.

While you complete your online Congress registration you will have the option to indicate your interest to serve as chair and/or discussant and select the session(s) of interest.

Certification will be issued to all participants who attended their panel and fulfilled their role (paper author, paper co-author, chair, co-chair, discussant or participant). A certificate of attendance and a letter of participation will be available in electronic format (PDF) in the participant's user account [My Congress] after 20 July 2021.

You will have the option to create an IPSA website account when submitting a proposal for a paper or panel, or completing the registration.

Individuals may also be invited to create an online account by a panel convenor in order to be included as a panel chair or discussant, or a paper co-author.

If you already have an account, but do not remember your e-mail or password, please contact us at wc2021@ipsa.org.

You may access the Official Acceptance Letter by logging into your IPSA account at wc2021.ipsa.org as of 10 February 2021.

If you are a paper author / co-author:

If you have a role on a panel (convenor, chair, discussant, participant):


Letters of invitation are available to participants who have registered and paid in full their registration and membership fees by logging into the account at wc2021.ipsa.org.

Once the online registration is completed, click on “Registration” in ‘My Congress’ user menu to access the following three documents in PDF format (refer to the screenshot for guidance):

  • Invitation Letter
  • Official Registration Invoice
  • Official Registration Receipt

Travel grant recipients were selected and notified prior to the Congress Postponement to 2021. The application for travel grants is closed and will not reopen for 2021.

Travel Grant applications were made available on our website from 5 December 2019 to 5 February 2020.
In order to apply for the grant, the delegate must meet two criteria:

  1. must live and work (or study) in emerging/developing economies (list of eligible countries),
  2. must have a role in the Congress program (ie. chair, discussant, paper author)

NOTE: All travel grant applications must be completed online using the IPSA account, without exceptions. E-mail requests will not be treated.

Each panel should include a chair and at least one discussant.

Each panel should include a minimum of 4 paper presentations and a maximum of 6.

A panel lasts 1 hour and 45 minutes. Depending on the number of panelists, each paper presentation should be 10 to 20 minutes long.

Registration

Travel grant recipients were selected and notified prior to the Congress Postponement to 2021. The application for travel grants is closed and will not reopen for 2021.

Travel Grant applications were made available on our website from 5 December 2019 to 5 February 2020.
In order to apply for the grant, the delegate must meet two criteria:

  1. must live and work (or study) in emerging/developing economies (list of eligible countries),
  2. must have a role in the Congress program (ie. chair, discussant, paper author)

NOTE: All travel grant applications must be completed online using the IPSA account, without exceptions. E-mail requests will not be treated.

Participants who completed their registration before 1 February 2021 (date of official announcement) and wish to maintain their participation must fill out the Solidarity/Reduction Confirmation form, which will be available in [My Congress] user menu under the Registration header, between 18 February and 18 March 2021 to confirm how to apply their registration fee reduction :

  1. Maintain the full (Solidarity) registration fee and contribute the difference of the fee reduction to the Global South Solidarity Fund;
  2. Request a refund for the difference of the fee reduction.

Important note: The full (Solidarity) registration fee will be maintained if participants do not complete the Solidarity/Reduction confirmation form by 18 March 2021 and will not have their names listed in recognition of their contribution on the Congress website.

No e-mail requests will be processed. All partial refund requests must be submitted online within the indicated dates.

Participants who have a role in the program (paper author, chair, discussant) must complete the online registration and pay the fees by 01 April 2021 if they wish to appear in the Printed Program. 27 April 2021 is the final registration deadline for all panelists.

Virtual Congress Refund Policy

Registrations completed before 1 February 2021 (date of Official Announcement) and cancelled before 18 March, are eligible for a 100% refund of the registration fee upon request (membership fees are non-refundable). Refund requests must be submitted between 18 February and 18 March 2021 to wc2021@ipsa.org. Registration fee refunds will be processed within three (3) weeks following the date of the request. The regular Refund Policy applies to registrations completed after 1 February 2021.

Please note: Membership fees are non-refundable. New and renewed membership will remain valid even if registration to the World Congress is cancelled. If you cannot attend the World Congress, please send your cancellation notice as soon as possible, to allow your panel to find a replacement in time.

You do not need to be a member of IPSA to submit a proposal, however you must be signed up for a free IPSA website account to be able to submit a panel. In order to participate and register for the World Congress you must become an IPSA member.

 

Following the 1 February 2021 Official Announcement: The 2021 IPSA World Congress Goes Virtual, IPSA’s Executive Committee has decided to reduce the Congress registration fees. Members may also choose to donate the reduction in solidarity.

The Solidarity Registration fee (full registration fee) is maintained for those wishing to contribute to the Global South Solidarity Fund to assist colleagues in financial need to attend future IPSA World Congresses. Those who contribute to the Global South Solidarity Fund by paying the Solidarity Rate will have their names listed to recognize their contribution on the Congress website and the virtual event platform should they choose to.

Please note that due to a high volume of communications, there may be a delay in responding to your e-mail. We will respond to it in the order it was received.

Feel free to contact us at the following email addresses:

For questions about Congress program or registration, email wc2021@ipsa.org 

For questions about membership, email membership@ipsa.org

For general IPSA inquiries, email info@ipsa.org 

 

A letter of invitation will be available to fully registered and paid delegates in electronic format (PDF) from "My Congress" user menu. Registration must be completed and paid before a Letter of Invitation is made available in the participant's online account.

Do not send e-mails requesting an invitation letter before you fill out your online registration and complete the payment.

Once the online registration is completed, you may access the documents under the “Registration” header in "My Congress" in PDF format.

  • Invitation Letter
  • Official Registration Invoice
  • Official Registration Receipt

The registration fees give delegates access to the entire Virtual Congress Program comprised of over 700 panels, 4 Plenary sessions, Special sessions and Exhibition hall.

Once your registration is completed, you may access the following three documents in PDF format In [My Congress] user menu, under 'Registration'.

  • Official Registration Receipt
  • Invitation Letter
  • Official Registration Invoice

NOTE: Your contact information on the receipt/invoice  (name, address, institution, etc) is taken from your online profile. If the institutional information or address needs to be modified, please modify your profile.

Participants who have a role in the program (paper author, chair, discussant) must complete the online registration and pay the fees by 27 April 2021. Failure to do so will result in a withdrawal from the program.

Participants who will simply attend and do not take part in the Congress program can register online until 14 July 2021.

Yes, all Congress participants must be individual IPSA members in 2021 to register for the World Congress. You may become a member during the online registration process using your IPSA account. IPSA membership is not necessary to submit a panel or paper proposal; only for participation and attendance at the World Congress.

  • If you already completed the registration, you can access the invoice in PDF format. In [My Congress] user menu, under 'Registration' the following documents in PDF format are available.
    • Invitation Letter
    • Official Registration Invoice
    • Official Registration Receipt
  • If you have not completed the online registration form, you must create a pending registration in order to obtain an invoice.
    Please complete the online registration form and once you get to the payment method, please select Check or money order:
    • Complete the registration form
      If the fiscal information (VAT or FIN) of your institution should be on the invoice/receipt, be sure to enter it in the Institutional information section.
    • In Order information, please select 'Check or money order' as the method of payment and click [Continue to review]
    • In Review, click on [Pay and complete purchase]

Invoice:
Once the online form is completed, access the invoice in PDF format in [My Congress] user menu, under 'Registration'.

NOTE: Your contact information on the receipt/invoice  (name, address, institution, etc) is taken from your online profile. If the institutional information or address needs to be modified, please modify your profile.

Please consult the Individual Membership Benefits to learn about the various perks of being an IPSA member.