Frequently Asked Questions

Registration

You do not need to be a member of IPSA to submit a proposal, however you must be signed up for a free IPSA website account to be able to submit a panel. In order to participate and register for the World Congress you must become an IPSA member.

 

Once your registration is completed, you may access the following three documents in PDF format In [My Congress] user menu, under 'Registration'.

  • Official Registration Receipt
  • Invitation Letter
  • Official Registration Invoice

NOTE: Your contact information on the receipt/invoice  (name, address, institution, etc) is taken from your online profile. If the institutional information or address needs to be modified, please modify your profile.

Participants who have a role in the program (paper author, chair, discussant) must complete the online registration and pay the fees by 27 April 2021. Failure to do so will result in a withdrawal from the program.

Participants who will simply attend and do not take part in the Congress program can register online until 14 July 2021.

Please consult the Individual Membership Benefits to learn about the various perks of being an IPSA member.

  • If you already completed the registration, you can access the invoice in PDF format. In [My Congress] user menu, under 'Registration' the following documents in PDF format are available.
    • Invitation Letter
    • Official Registration Invoice
    • Official Registration Receipt
  • If you have not completed the online registration form, you must create a pending registration in order to obtain an invoice.
    Please complete the online registration form and once you get to the payment method, please select Check or money order:
    • Complete the registration form
      If the fiscal information (VAT or FIN) of your institution should be on the invoice/receipt, be sure to enter it in the Institutional information section.
    • In Order information, please select 'Check or money order' as the method of payment and click [Continue to review]
    • In Review, click on [Pay and complete purchase]

Invoice:
Once the online form is completed, access the invoice in PDF format in [My Congress] user menu, under 'Registration'.

NOTE: Your contact information on the receipt/invoice  (name, address, institution, etc) is taken from your online profile. If the institutional information or address needs to be modified, please modify your profile.

Participants who have a role in the program (paper author, chair, discussant) must complete the online registration and pay the fees by 01 April 2021 if they wish to appear in the Printed Program. 27 April 2021 is the final registration deadline for all panelists.

Participants who completed their registration before 1 February 2021 (date of official announcement) and wish to maintain their participation must fill out the Solidarity/Reduction Confirmation form, which will be available in [My Congress] user menu under the Registration header, between 18 February and 18 March 2021 to confirm how to apply their registration fee reduction :

  1. Maintain the full (Solidarity) registration fee and contribute the difference of the fee reduction to the Global South Solidarity Fund;
  2. Request a refund for the difference of the fee reduction.

Important note: The full (Solidarity) registration fee will be maintained if participants do not complete the Solidarity/Reduction confirmation form by 18 March 2021 and will not have their names listed in recognition of their contribution on the Congress website.

No e-mail requests will be processed. All partial refund requests must be submitted online within the indicated dates.

Virtual Congress Refund Policy

Registrations completed before 1 February 2021 (date of Official Announcement) and cancelled before 18 March, are eligible for a 100% refund of the registration fee upon request (membership fees are non-refundable). Refund requests must be submitted between 18 February and 18 March 2021 to wc2021@ipsa.org. Registration fee refunds will be processed within three (3) weeks following the date of the request. The regular Refund Policy applies to registrations completed after 1 February 2021.

Please note: Membership fees are non-refundable. New and renewed membership will remain valid even if registration to the World Congress is cancelled. If you cannot attend the World Congress, please send your cancellation notice as soon as possible, to allow your panel to find a replacement in time.

The registration fees give delegates access to the entire Virtual Congress Program comprised of over 700 panels, 4 Plenary sessions, Special sessions and Exhibition hall.

Following the 1 February 2021 Official Announcement: The 2021 IPSA World Congress Goes Virtual, IPSA’s Executive Committee has decided to reduce the Congress registration fees. Members may also choose to donate the reduction in solidarity.

The Solidarity Registration fee (full registration fee) is maintained for those wishing to contribute to the Global South Solidarity Fund to assist colleagues in financial need to attend future IPSA World Congresses. Those who contribute to the Global South Solidarity Fund by paying the Solidarity Rate will have their names listed to recognize their contribution on the Congress website and the virtual event platform should they choose to.

Travel grant recipients were selected and notified prior to the Congress Postponement to 2021. The application for travel grants is closed and will not reopen for 2021.

Travel Grant applications were made available on our website from 5 December 2019 to 5 February 2020.
In order to apply for the grant, the delegate must meet two criteria:

  1. must live and work (or study) in emerging/developing economies (list of eligible countries),
  2. must have a role in the Congress program (ie. chair, discussant, paper author)

NOTE: All travel grant applications must be completed online using the IPSA account, without exceptions. E-mail requests will not be treated.

Yes, all Congress participants must be individual IPSA members in 2021 to register for the World Congress. You may become a member during the online registration process using your IPSA account. IPSA membership is not necessary to submit a panel or paper proposal; only for participation and attendance at the World Congress.

Please note that due to a high volume of communications, there may be a delay in responding to your e-mail. We will respond to it in the order it was received.

Feel free to contact us at the following email addresses:

For questions about Congress program or registration, email wc2021@ipsa.org 

For questions about membership, email membership@ipsa.org

For general IPSA inquiries, email info@ipsa.org 

 

A letter of invitation will be available to fully registered and paid delegates in electronic format (PDF) from "My Congress" user menu. Registration must be completed and paid before a Letter of Invitation is made available in the participant's online account.

Do not send e-mails requesting an invitation letter before you fill out your online registration and complete the payment.

Once the online registration is completed, you may access the documents under the “Registration” header in "My Congress" in PDF format.

  • Invitation Letter
  • Official Registration Invoice
  • Official Registration Receipt